Party Preparation List: One Week Before the Party

Whenever we have a party, I like to spread the party preparation out over the 2 weeks before the party. Two weeks before, I take care of buying the recipe ingredients, preparing favors, pulling together special outfits if they’re needed, and writing out photo opp lists. I do anything that doesn’t need to be done right before the party.

Party Preparation List: One Week Before the Party

Yesterday, I shared my party preparation lists for this week, plus my method of keeping the lists in Evernote. Today is all about the week before the party. As I mentioned yesterday, I pushed all the tasks that weren’t time-sensitive to this week to make sure I had time for the tasks that needed to be done the day before or day of.

Not on the list for next week is my list of photos to take next Saturday. Even though it might seem a little too much, having a list in hand on a busy day will help me to make sure we take all the photos we need to finish up the 1st Communion Album.

Several other items don’t show up on these lists because I have already taken care of them. First was making the cross-shaped cake from the Better Homes and Gardens May 2012 issue, the butter cream icing from The Cake Bible and freezing them. I also bought all the party supplies 3 weeks ahead of time. Even though we usually have china, real silverware, and a stock of plastic Ikea cups, I elected to go with paper and plastic this time. We’re having a larger number of guests than normal. We will be busy much of the morning getting ready or being at church to witness my son receive his First Communion, and making clean up after the party easy is a gift to us as parents.

One Week Before the Party


[ ] tidy basement


[ ] clean off porch
[  ]pull out clothes for kids
[ ] press 1st Communion robe
[ ] press shirt and pants
[ ] Ted – album to school


[ ] wash punch bowl
[ ] clean bathroom
[ ] wash yellow tablecloth


[ ] decorate for party
[ ] take out butter cream icing
[ ] take out chicken
[ ] decorate for party
[ ] make fruit dip


[ ] grocery shopping
[ ] clean off buffet
[ ] get out party supplies
[ ] get out cake
[ ] cook chicken
[ ] guacamole dip
[ ] prep lettuce
[ ] cut up veggies


[ ] tidy basement
[ ] make chicken salad
[ ] vacuum
[ ] clear dining room table after dinner
[ ] get out party supplies and put on buffet
[ ] decorate cake
[ ] decorate cupcakes
[ ] move chairs
[ ] take out coffee
[ ] cut grass
[ ] make fruit platter


[ ] wipe bathroom
[ ] set up table
[ ] party balloons
[ ] move chairs
[ ] laptop
[ ] set up album
[ ] slice tomatoes
[ ] make ice tea

Do you have a standard party prep list or do you make a new one for each event?

Because I love meeting new people and sharing, this post is linked to:

Your Green Resource, Refresh Your Nest, Busy Monday, Show Me What Ya Got

Meet Barb

Barb Hoyer has written 4289 posts.

After working in the fundraising world for over ten years, Barb is an avid runner, writer, photographer, parent volunteer, and lover of dictionaries and thesauruses. Wife to an engineer and mom to 5 kids, Barb lives in the suburbs of Philly. Her idea of relaxation is an afternoon on the couch with a stack of books.

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  1. Cheeryshirley says

    Yes, I do make detailed lists for each and every event we have…only, our events are VERY mild compared to yours! :) How many people are you expecting? I hope Ted has a very blessed day! :) Cheeryshirley

    • Barb says

      I invited close to 60. I’m not sure of the final numbers yet since quite a few people still haven’t responded. I think we may have about 45 to 50 people. That’s pretty big for us. Usually it’s around 25 to 30.

    • Barb says

      My dh and I just reviewed them since he got some time off before the party. So happy that I’ve done a lot already!

  2. Cheeryshirley says

    Yes! It does make the party so go much more smoothly! Good for you, Barb! Your son will have marvelous memories of such a sacred event! :) Cheeryshirley

  3. says

    Phew, you’re making me tired! My to-do list changes for each event, but it’s usually the same type of tasks. Thanks for linking up to Refresh Your Nest Friday!

    • Barb says

      Me, too! We usually have smaller events, and my dh usually takes the Friday off before the event. This time I knew ahead of time he wouldn’t be around. I’m feeling much less stressed with so much done ahead of time.

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