My blogging organization is split between my pen and paper tools and my electronic tools. As I mentioned previously, I keep a monthly paper calendar on my desk along with my daily action planner.
Google spreadsheets, Nozbe, and Evernote are the other half of my blogging organization. Sure, I could do these tasks on paper. Why use paper when I’ve got electronic tools accessible across all of my devices – laptop, iPad mini, and iPhone. I’d be crazy not to use them.
Electronic tools function as my filing cabinet and brain. I keep track of data – social media metrics and blogging income and expenses – along with post ideas, research, and drafts of posts. Since I’ve lost my blog to a hacker recently, I’ve come to value my electronic tools even more. As I write this post, I copy the html version to Evernote just in case. Having a back up doesn’t mean I’ll get this post back if something happens today.
Evernote is my filing cabinet for blogging and everything else. Here’s some of what I can do with Evernote:
- email an invoice or receipt to Evernote and even tag it so it ends up in the right notebook
- clip research from the web
- dictate a recipe in Dragon Dictation and email it to Evernote as a draft
- use Evernote as a back up for draft posts
- set up timed reminders in Evernote for notes
- take a picture of something with my iPhone and drop it immediately into Evernote
- access my notes in Evernote on my laptop, iPad mini, or iPhone
- never worry about Evernote saving my changes to a note
Notebook/Tag Organization in Evernote
I organize my notebooks in Evernote similar to the way I organize my blog. I use the Notebook like Categories and the Evernote tags like Tags. However, I use a lot more tags in Evernote than I do on the blog. Even though Evernote has a robust search function, I find it easy to look in a tag for related notes instead of doing a search for a phrase.
For my blog notebooks, I use the word “Blog” at the beginning of the name of the blog-related notebooks. This keeps the notebooks grouped together in the left hand navigation column. I have the following types of notebooks:
- Planning (includes networking, newsletter, promotion)
- Affiliate Programs and Ad Networks
- Blog Posts
- General info about different topics
One last tip for Evernote – if I feel like I need to focus on writing, I open up Evernote and write drafts. Sometimes working in the WordPress Dashboard can be distracting unlike Evernote which is text-focused.
Nozbe is my master list, my reminder, and another way of accessing notes in Evernote. Yes, Nozbe can be linked to Evernote through the Projects list in Nozbe. As long as the name of the Project in Nozbe is the same as the name of the tag in Evernote, you can access Evernote notes in Nozbe.
I review my to do lists in Nozbe weekly in the different Projects and transfer them to my daily action planner. I also add in reminders for those never-ending blog tasks I would love to do. Having it in Nozbe, even if I had no date to do the task, means I don’t need to think about it anymore.
Spreadsheets: Blog Metrics, Income, Expenses, Posts, and Linky Parties
Spreadsheets are invaluable for me! I use 2 daily for promoting posts and linking posts at linky parties. Being able to click on a link and open it right up in a new tab without looking for it, again, saves me so much time.
For the linky party spreadsheet, I set up days of the week as columns across the top of the spreadsheet. I have an additional column next to each day with words describing each party. Since I use the main url for the party’s website, I don’t always remember the types of posts I can link up.
Posts to be Promoted
For the Posts to be Promoted spreadsheet, I set up categories as columns across the top of the spreadsheet. On the left side is the date for Sunday. I like starting my weeks on Sunday. As I publish each post, I copy and paste the url into the appropriate column for that week, making it easy to find posts to link up for parties.
Each month, I start a new sheet in the Google spreadsheet. Every month, I go back a few months and link up older posts if they fit a new party I’m joining. I can also see at a glance groups of posts that can be reworked as a round up to support a keyword to work on.